Accounting for nonprofits and synagogues, handled with care
Restricted funds tracked the way donors intended, dues and tuition reconciled, and reporting your board can actually read — prepared by people who have done this work for a shul.
Fund accounting is not regular bookkeeping
A donor gives $50,000 for a building fund. A family sponsors a kiddush. A grant covers a specific program for a specific year. In a for-profit set of books, all of that is just revenue. In yours, each dollar carries a promise — and if the books can’t show that the promise was kept, you have a problem long before an auditor points it out.
We set up your books so restricted and unrestricted funds live apart from the start, releases from restriction are recorded when the money is actually spent, and any board member can see what remains in each fund without taking anyone’s word for it.
Dues, tuition and donations that arrive from everywhere
Money reaches a shul or nonprofit through a dozen doors: membership billing, tuition, an online donation page, a campaign platform, checks in the office, an appeal on a busy night. Each one deposits differently, and each one can quietly drift out of agreement with the general ledger.
We reconcile the platforms to the bank and the bank to the books, month after month, so pledges, payments and write-offs stay consistent — and so nobody has to reconstruct a campaign six months later from memory.
A bookkeeper who knows your software, a controller who checks the work
Every bookkeeper at Duban Accounting passes the Duban Skills Test before touching a client file — and only 15% of candidates pass, even though each one already holds a QuickBooks ProAdvisor certification and an accounting degree. On top of that, a controller reviews every close, which matters most when you’re stewarding other people’s money.
Many organizations run a membership or donor platform alongside QuickBooks. Our team learns it — a real client said exactly that about us.
“Moshe is a pleasure to work with — always professional and reliable, with a fantastic work ethic. He knows QuickBooks in and out, quickly learned our software platform, and made himself available at all times.”
Ready for the board, the auditor and the 990
Good records make everything downstream easier. Board packets come together without a fire drill, your auditor gets schedules that tie, and your Form 990 is supported by books that already say what the return needs to say. When the conversation turns to reserves, a capital campaign or a new program budget, our fractional CFO support is there for that too.
The work that keeps a nonprofit trustworthy.
Restricted, temporarily restricted and unrestricted funds kept distinct, with releases recorded as money is spent.
Gifts and pledges recorded, campaign totals reconciled to the bank, and receivables tracked instead of assumed.
Billing platforms reconciled to the ledger so balances, discounts and scholarships agree with what families were told.
Statements a volunteer board can read in ten minutes — by fund, by program, against budget.
Functional expense allocations and schedules maintained through the year, so the return is assembled, not reconstructed.
Documentation, reconciliations and schedules organized as we go, so a review or audit doesn’t stop your office cold.
From scattered records to a clean monthly close.
Talk with us
A consultation about your funds, your platforms, your board’s reporting needs and where things stand today.
Meet your team
You’re matched with a skills-tested bookkeeper experienced in nonprofit and congregational books, plus a controller.
We get you current
Funds untangled, donations and dues reconciled, prior periods cleaned up and brought fully up to date.
Close, every month
Reconciled accounts, fund-level reporting for the board, and a controller’s review behind every statement.
Nonprofit accounting, answered.
Do you actually do fund accounting, or just regular bookkeeping?
Fund accounting, properly. Restricted gifts are tracked by fund from the day they arrive, releases from restriction are recorded as the money is spent, and your statements show what remains in each fund — not one lump balance you have to interpret.
Have you worked with synagogues before?
Yes. Congregational books have their own rhythm — membership dues, tuition, sponsorships, appeals, building funds — and we’ve done that work, including for Lincoln Square Synagogue.
Can you work with our membership or donation platform?
Yes. Every Duban bookkeeper is QuickBooks ProAdvisor certified, and when an organization runs a separate membership, tuition or donor platform, our team learns it and reconciles it to the general ledger each month.
Do you handle Form 990?
We keep the books that make the 990 straightforward — functional expense allocations, fund balances and supporting schedules maintained through the year — and our tax team can prepare the return or work alongside the accountant you already use.
What does our board actually receive each month?
A statement of activities and financial position, fund balances, and performance against budget — reviewed by a controller before it reaches you. If your board wants a particular format, we build the reporting around it.
Ready for books your board can trust?
Book a free consultation and we’ll determine the best way to help your organization reach its full potential. If we’re not the right fit, we’ll point you to a resource that is.